We get plenty of wonderful couples that request a “Day of Coordinator” but unfortunately are unsure to the responsibilities of the coordinator or what is included. And we are happy to report, the belief that someone that can show up on the big day and know the months of hard work, and planning you have done it pure fiction. We want to give you savvy industry tips on how to know if you have picked the perfect Day of Coordinator, based on your expectations of what a planner MUST do.
The first key would be price points. If a planner seems to be prices at a “too good to be true” then chances are, you are not likely to get the quality of work you are expecting. With experience, planners are able to review your contract and details ahead of time to identify problems, or things that are overlooked before the wedding event begins. With this experience, they are also able to troubleshoot efficiently with composure, and recommend vendors if replacements are needed.
And experience planner is able to make suggestions on layouts, floor plans, and the overall flow of the timeline. And will stay the entire duration of your wedding to ensure everything from start to finish in executed and followed through with all vendors.
With many newer businesses the idea of day of coordinator is taken very literal. Any planner, both venue and day of coordinator should have knowledge of all vendors that will be present throughout the wedding day and their responsibilities. They should have at least one, if not numerous, emails and calls confirming duties, set up/delivery times, and event start time to ensure their specific teams will be prepared and on time. A planner that is actively involved and excited about your wedding events before the wedding day, is a planner you can count on and entrust will follow through with requests.
The appropriate planner will schedule a site visit with you and the venue coordinator to discuss holding room spaces, aisle area, cue markers with the church, and just the over all event schedule and vendor schedules. This is before the rehearsal dinner of course, not in conjunction with. And with an experience planner she is prepared with a detailed timeline to answer all vendor and family questions as they arise to help be the main point of contact on day of, so vendors and family are not bothering you with simple questions such as start times, load in times, or even placements.
So what is next? It all begins with a comprehensive consultation with the planner or planners you are considering at least 4-6 months out so you can compare these duties on event day. Looks for a planner that offer pre-wedding planning meets at least 6-8 weeks before your wedding event. This will allow you time to meet all vendors, and schedule out payments, as well as finalized details the month of.
Some of the most crucial questions to ask a planner would be:
1. What is the typically hours on event day? When do they arrive, and when will they leave the events?
2. Ask them what the worst experience they encountered and how they were able to overcome this issue.
3. And review the details of the package together, that way you avoid any miscommunication or misinterpretation of the package details.
4. Ask them for past reviews and what other services they include such as additional packages and La Carte additions that can be added to the package.
5. Do they have good recommendations from other vendors in the industry as well? And how many weddings have they planned?
Our advice, is really consider whom you pick to orchestrate your big day. If you pick based on price, be cautious about what you may get. This a precious moment, and the union of two families and an inexperienced planner may not be well rounded enough to handle the logistics of your elegant and romantic wedding day.